Despite the fact that SharePoint for Office 365 is -among other things- a web based document management tool, you have the option to sync your documents with your computer.
The benefits are twofold
- While you are offline (without internet connection) you may still have access to your files. You may work to these files locally and when you come back online, the changes will sync back to SharePoint automatically.
- Convenience, since the experience is like working with local folders.
How to Sync a Document Library with your Computer
Follow these steps:
- Navigate to the SharePoint site.
- Select the document Library you want to sync.
- Click on the sync button.
- If you are prompted, click on the ‘Open Microsoft OneDrive’
That’s it! The OneDrive application will start syncing the document library, which you will be able to locate if you go to windows explorer and find the hierarchy with the building icon, as you can see at the image below.
Working with the Synchronization
As you sync your document libraries you may notice some icons next to your synced files/folders. These icons actually tell you about the state of the file/folder:
Onedrive is the application that is being used to sync your computer with SharePoint. You can easily locate its blue cloud icon, downright to the windows bar. The overall status of the synchronization can easily be spotted if you pay attention to the icon itself, as described below: